Part-time Administrative Assistant position available

Reporting to the Director of Development, the Part Time Administrative Assistant takes direction from the Director of Development with supplemental direction from the Membership/Annual Appeal Manager and the Data Manager.

The primary responsibilities are:

• Support the mailing of acknowledgements and membership premiums
• Provide support in entering donations into Raiser’s Edge.
• Update Board portal information.
• Welcome and educate office walk-in visitors
• Answer the telephone
• Support event planning.

Overview of Responsibilities:

• Assist Data Manager and Membership Associate with mailing gift acknowledgements and membership premiums.
• Support the coordination and promotion of Migration Madness online system, donations and volunteer updates.
• Interact with donors on phone or by email as needed.
• Manage Board related calendar invites, in conjunction with Director of Development and the Executive Director.
• Support in the updating of Board portal materials, including lists and other documents.
• Assist with entering updated grant information into Raiser’s Edge and shared drive folders.
• Assist the Director of Communications and Director of Development with posting grant awards on website and social media, as needed.
• Open support tickets with Raiser’s Edge (database) and SMB (IT consultant) as necessary and follow through until satisfactory resolution is reached
• Proactively identify opportunities for systems and workflow improvements, recognizing problems and recommending solutions
• Keep inventory of development and membership supplies; reorder when necessary
• Assist with projects and special events as needed
• Greet and serve our constituents in pleasant and efficient manner

Responsibilities and Duties

Requirements:

• Database experience, preferred but not required. Training available.
• Proficient with using MS Office software, especially Excel, Word, and Outlook.
• Familiar with Google Drive.

Qualifications and Skills

Demonstrated Skills:

• Strong customer service abilities and pleasant demeanor
• Be resourceful in solving problems and learning new skills when presented with daily challenges
• Manage time and multi-task effectively
• Perform job with sense of urgency
• Pay rigorous attention to detail and be personally accountable for outcomes
• Maintain confidentiality
• Operate with high professional standards
• Use various software programs, including but not limited to Microsoft Word, Excel, PowerPoint, Adobe Acrobat, Google Drive, and Raiser’s Edge, proficiently once trained
• Demonstrate excellent written and verbal skills
• Drive for excellence and achieving goals
• Accept direction in cooperative, flexible manner
• Collaborate with diverse group of individuals and teams
• Proficiency in Spanish a plus

Send resume as a PDF saved as (last-name Admin Assist) and cover letter email to Joyce Leiz, Director of Development at resume@ctaudubon.org

Job Type: Part-time (16 hours a week during weekdays – flexible work days)

Required education: High School graduate

Required experience:

Office location: 314 Unquowa Rd, Fairfield, CT 06824

Salary: $17 per hour.